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Part–time Communications & Office Administrator

Working closely with the Deputy Director, and Program Managers, the Communications & Office Administrator is responsible for managing all aspects of the internal administration (including bookkeeping, personnel, and office management) and for coordinating ICI’s public communications strategy (including communication with the press, with venues hosting ICI events and exhibitions, management of the website, and of communications tools such as ICI e-blasts, Facebook and Twitter).

Requirements:
Minimum of two years office experience; must be detail-oriented with strong organizational skills; have an excellent inter-personal/verbal and writing skills; have the ability to prioritize and efficiently complete multiple tasks; be a self-starter and a team member; have knowledge of Macintosh operating system and Word, Excel, FileMaker; knowledge of Quickbooks preferred. As the ICI offices will relocate in 2011, past experience with moving logistics is desirable. Interest in and knowledge of contemporary art a must.

Specific responsibilities include, but are not limited to, the following:

Communications:
• Working with the Executive and Deputy directors, draft and mail press releases, and regular e-blasts.
• Provide press materials to each venue presenting an ICI exhibition or event.
• Answer requests for information and visuals from media outlets and presenting venues.
• Place and coordinate advertising as determined by Executive and Deputy Directors.
• Coordinate regular updates for the website. Working with outside consultants and Program Managers as needed, manage regular updates to the site, and all the technical needs of the site.

Office:
• Oversee and coordinate administrative support functions for office including organizing office operations, answering incoming calls, and answering and routing general office email and mail
• Provide IT support and administrative direction for daily operational activities of the organization, including configuring email and other desktop applications, system backup, and ftp site.
• Maintain storage spaces, office rentals and coordinate any off site storage.
• Assist the Bookkeeper to track monthly ICI finances.
• Coordinate staff benefits including health and life insurance.
• Maintain petty cash and reviews and coding general office invoices.
• Coordinate all publication sales and sales reports.

Start Date: February 2011

Hours: 20 hours per week, flexible schedule

Salary: Commensurate with experience

Application Procedure: Please submit resume, cover letter and a short writing sample (no more than three pages in length) via email to Chelsea Haines, Education & Public Programs Manager, at .(JavaScript must be enabled to view this email address). We are an equal opportunity employer.

Internship Opportunities

Learn the workings of the creative and business sides of Independent Curators International. You can intern with our exhibitions department to learn all about organizing and traveling exhibitions. If you want fundraising experience, you can intern with our development department and learn about membership, special event management and grant researching and writing. Or if you’re interested in education, you can intern with public programs to learn about how to organize public events and reach new audiences.

Deadlines:

For Spring (January-May): November 30
For Fall (September-December): July 31
For Summer (June-August): April 15

All internships are unpaid, but may be taken for academic credit. Please see the descriptions below for information about how to apply for development, exhibitions and public programs internships at ICI.

DEVELOPMENT INTERNSHIP

Responsibilities:
Work with the development staff on multiple aspects of ICI’s fundraising efforts; General- assist with special events and membership program (attending events on occasion), assist in researching new foundation and corporate funding opportunities and help with preparation of grant applications and corporate proposals, general office duties (assist with mailings, faxes, database entry) as needed; Specific tasks for 2010- research and help plan a trip to Brazil for ICI supporters, research and help plan ICI’s 2010 Fall Benefit, research and develop ICI’s international networks.

Recommended Skills and Experience:
Applicants should be graduate students or undergraduates who have completed at least 2 years of college. Strong interest in pursuing a career in areas of fundraising/development or arts administration necessary. Interest in contemporary art a plus. Strong writing and communication skills; solid research experience; familiarity with using database software a plus; well organized with attention to detail; ability to work with limited supervision

Schedule:
Minimum of one full day a week. Part time, flexible. Schedule can be adjusted for the right candidate.

Interested applicants should send resume and cover letter to:
Kristin Nelson
Development Manager
Independent Curators International
799 Broadway, Suite 205
New York, NY 10003
.(JavaScript must be enabled to view this email address)

EXHIBITIONS INTERNSHIP

The Curatorial Intern will provide assistance to the Exhibitions Department in all phases of development of traveling exhibitions.

Responsibilities:
Assist with the maintenance of files and records related to exhibitions; assist in preparation, assembly, and execution of checklists, loan forms, installation instructions, and other exhibition related projects; research potential venues for exhibitions; research basic information about artists; assist with the production of publications; general administrative assistance

Requirements:
Excellent organizational and communication skills (both verbal and written); ability to work both independently and under structured supervision; strong interest in contemporary art; experience with Mac computers, Excel, and Photoshop.

Schedule:
Availability for at least 2 full days per week (Monday, Wednesday, Thursday, Friday). Intern hours are 10:00am – 5:30pm.

Interested applicants should send resume and cover letter to:
Alaina Claire Feldman
Exhibitions Assistant
Independent Curators International

799 Broadway, Suite 205

New York, NY 10003
.(JavaScript must be enabled to view this email address)

COMMUNICATIONS & OPERATIONS INTERNSHIP

Responsibilities:
Work with the Communications and Office departments on the planning, execution and follow up of ICI’s Communications projects, our Publications roster and our general daily operations. This is a multifaceted internship which will give the candidate a great general overview of the operations of a non-profit arts organization while exposing them to specific areas of Communications (press archiving, liaising with exhibition venues to collate and generate press, maintaining databases), Publications (preparing for ICI’s participation in the NY Art Book Fair this fall) and Operations (researching special projects at ICI).  Tasks may also include researching and compiling contacts databases; implementing new strategies to promote our programming and the ICI brand; assist in researching venues and speakers for events; general office duties as needed

Recommended Skills and Experience:
Well organized with attention to detail; strong writing and research experience; ability to work both independently and under structured supervision; strong interest in contemporary art

Schedule:
Minimum of one full day a week on Thursdays. Part time, flexible. Schedule can be adjusted for the right candidate.

Interested applicants should send resume and cover letter to:
Michelle Jubin
Communications & Office Admin
Independent Curators International
799 Broadway, Suite 205
New York, NY 10003
.(JavaScript must be enabled to view this email address)

EDUCATION INTERNSHIP

Responsibilities:
Work with public programs on the planning, execution and follow up of ICI’s itinerant public program series, The Curator’s Perspective; work on the organization of the fall 2010 Curatorial Intensive training program and research for 2011 educational programs; implement new strategies to promote, organize, and document programming; assist in researching venues and speakers for events; general office duties as needed.

Recommended Skills and Experience:
Well organized with attention to detail; strong writing and research experience; ability to work both independently and under structured supervision; strong interest in curatorial studies and contemporary art required; interest and knowledge in issues of public practice and audience engagement helpful; excellent experience for a senior undergraduate/first year MA student.

Schedule:
Minimum of one full day a week. Part time, flexible. Schedule can be adjusted for the right candidate.

Interested applicants should send resume and cover letter to:
Chelsea Haines
Public Programs Manager
Independent Curators International
799 Broadway, Suite 205
New York, NY 10003
.(JavaScript must be enabled to view this email address)

 

Address

ICI
799 Broadway, #205
New York, NY 10003
P 212.254.8200
F 212.477.4781
info@ici-exhibitions.org

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